It takes a triple helix to create a proper digital strategy for the smart and connected archives, I thought, and invited around 30 people, from industry, academia and the public sector (Enigio, OP5, Telia Company, Royal Institute of Technology, RISE ICT, Stockholm University/Computer and System Sciences, Arkdes, Stockholm City Archives, City Central Administration, Stokab, National Arcives) to a #NotBoring workshop in the NOD Building in Kista Science City on 28th March. The purpose was to jointly create an embryo of a Digital Strategy for Smart and Connected Archives in one day.
These people were assembled because the Stockholm City Archives will build a new and public archive in 2017 and a cooperation arena will open in Liljeholmskajen. The focus will be on the historical documents of the settlements of the City of Stockholm. This archive shall be digitally, socially, environmentally, economically and democratically sustainable in accordance with the Stockholm Strategy for a Smart and Connected City. It also has to be at the forefront in terms of the use of ICT and thereby fulfill their vision’s objectives.
Petra Dalunde and Lennart Ploom, director of the Stockholm City Archives, welcomed the crowd. Then the experts presented their expertise in short 5-10 minutes sessions. The experts present were Gabriel Marawgeh – the City Archives, Anders Berglund – Stokab , Göran Almgren – Enigio, Mario Romero – KTH, Claus Popp Larsen – RISE ICT/Acreo and Fredrik Åkerman – OP5.
After that everyone, talked to each other in bee hives and one by one, people started to write down which parts should be included in a NotBoring Digital Strategy for Smart and Connected Archives on post-its. They posted these on a big glass wall. When all was up, everyone presented their post-its and explained how they were thinking. This was a crucial part of the workshop, to hear the different thoughts and get new pictures in one’s heads. Really valuable! Then we clustered everything and went for a well-deserved lunch!
When we came back we chose what cluster we wanted to continue with and split up into groups incorporating every post-it and describing each cluster as a chapter in the forthcoming digital strategy. When everyone was ready, we re-assembled and all the groups pitched their results to the rest.
Workshopping in Urban ICT Arena is really #NotBoring!
After that each and every one told the group what insights they had gained during the day and what their takeaways were. Here are some quotes from that:
“We need to create communication between the documents/volumes, shelving, activities and end users.”
“Much feels like science fiction but the future is closer than we think. We have to start testing NOW!”
“Some new higher-level problems are identified and we must solve them together in order to get smart solutions.”
“It is so liberating to get new perspectives from others who are not in the archives business. IT IS URGENT!”
“Workshops are an interesting and generous way of working. We have to drop the prestige and let in people within our expertise. Everyone here has been wholeheartedly committed even though we have not shown even one document from the archives. I hold belief in great leaps and I realize that we are living in an ongoing process.”
Click here for more information about the background and result of the project